Incendia Partners
From 10 hours to 1: staffing commissions automated
Rob Recchia, Managing Partner at Incendia Partners, runs a specialized software and IT staffing firm with contract, direct hire, and split-fee revenue. Siah Labs helped turn manual finance work into a trusted portal for commission runs, gross margin visibility, and true team profitability.
At a glance
Spreadsheet-heavy finance in a split-fee business
Incendia Partners had the classic staffing operations problem: revenue data in Bullhorn, accounting data in QuickBooks, and the actual commission logic spread across manual spreadsheets. Each month required hours of reconciliation before Rob could trust the numbers.
- Manual month-end close: commission processing could take up to 10 hours per cycle and depended on manual spreadsheet work.
- Complex split logic: contract revenue, direct hire fees, recruiter margin, sales rep splits, and management fees all needed different calculations.
- Data integrity gaps: deleted invoices, stale records, and statement mismatches between QuickBooks and Bullhorn created constant cleanup risk.
- Limited profit visibility: Rob needed to know which groups were truly profitable after draws, management fees, tool costs, and splits, not just who booked revenue.
“I've taken what could have taken 4 to 10 hours down to an hour, 2 hours tops. It's so organized and trustworthy.”
Rob Recchia, Managing Partner, Incendia Partners
A financial intelligence portal for staffing operations
From the E.A.S.E. framework on our home page, Incendia maps to Expansion: Rob already had the data, but needed it turned into trustworthy managerial strategy for better GTM and hiring decisions.
Siah Labs built a custom portal around Incendia's actual business logic, connecting the systems Rob already used while replacing the manual finance work around them.
Phase 1: Unified revenue reporting
The Rev Report brought Bullhorn and QuickBooks context into one workflow, letting Rob toggle between detailed line-item views and grouped invoice views without rebuilding reports by hand.
Phase 2: Automated commission engine
The portal encoded Incendia's real compensation model, including management fees, recruiter margin, direct hire payments, contract revenue, and split ownership.
- •Management fees and gross margin logic: management splits and recruiter margin are calculated in the same system as the invoice data.
- •Data integrity checks: deleted invoices, QuickBooks statement mismatches, and stale Bullhorn records are flagged before they create payout risk.
Phase 3: Profit per employee visibility
Beyond commissions, the portal helps Rob compare top-line revenue to the costs directly associated with each recruiter, so team performance is easier to evaluate.
- •Overhead attribution: LinkedIn, Bullhorn, Microsoft tools, and other fixed costs can be applied to the right team members.
- •Strategic team comparisons: Rob can compare which teams are most lucrative after accounting for the costs required to support them.
“I can now compare top-line revenue to costs directly associated with recruiters, like LinkedIn, Bullhorn, and Microsoft tools.”
Rob Recchia, Managing Partner, Incendia Partners
Measurable outcomes
What changed for Rob, finance operations, and Incendia's growth planning.
Results in practice
Commission processing dropped from a 10 hour spreadsheet cycle to about 1 hour.
Rob can review completed monthly invoicing and understand actual contribution without rebuilding the math.
Contract, direct hire, and split-fee models now live in one financial workflow instead of scattered spreadsheets.
Team-level profitability is visible after draw structures, management fees, tool costs, and splits.
Health checks flag deleted invoices, statement mismatches, and stale records before they turn into overpayments.
Manual finance cleanup gave way to more time for GTM strategy, hiring, and scaling the recruiting engine.
Running staffing finance on spreadsheets?
We help staffing operators turn commissions, margin, burden, and reporting into systems they can trust every month.
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